Job description:

SUMMARY

Provide administrative support. Duties include general clerical, receptionist and project based work. Project a active organization image through in-person or in-organization.

 PRIMARY RESPONSIBILITIES

1. Meet and greet clients and visitors.
2. Create and modify documents using Microsoft Office Word, Excel and PowerPoint.
3. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
4. Maintain hard copy and electronic filing system.
5. Research, price, and purchase office furniture and supplies and keep records.
6. Setup and coordinate meetings and conferences.
7. Maintain and distribute staff members’ weekly schedules.
8. Support staff in assigned project based work.
9. Carried out sensitization and awareness trips on cultural issues being projected by the organization.
10. Other duties as assigned.

ADDITIONAL RESPONSIBILITIES

1. Provide office orientation for new volunteers.
2. Setup accommodation and entertainment arrangements for visitors.

KNOWLEDGE AND SKILL REQUIREMENTS

1. Reading, writing, and arithmetic skills required.
2. Language: French, English and Mehdúhmbà;
3. Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills. This is normally acquired through one to two years of clerical experience.
4. Qualification (level): at least a Bachelor Degree or equivalent.

WORKING CONDITIONS

Working conditions are normal for an office environment.

PAYMENT

The volunteer will be given an allowance. This will be negotiated during the interview.

OTHER REQUIREMENTS

Shall be in good health and time conscious.

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